Skills matrix & SWOT analysis

A competency matrix is a tool that helps define skills and behaviour standards for each position. It also helps to assess the level of competence of team members, to decide if the person can be promoted, and to create a roadmap for a person’s professional development.

SWOT Analysis is a technique for assessing an employee’s  strengths, weaknesses, opportunities, and threats regarding the position they obtain.

Your guide to relevant competencies matrix 

Step #1 Define the relevant skills for the position 

Create the list of the relevant skills and competencies needed to complete the tasks relevant to the position or project. 

For example, this UNESCO ICT competency framework is used to grade teachers and define their core skills.

Step #2 Assess current skills level

Evaluate your employees by their current level. For each skill define the person’s proficiency: 

  • beginner 
  • novice
  • intermediate
  • advanced 
  • expert 

Two instruments which are frequently used for performance reviews and skills assessment are 180-degree and 360-degree feedback (a questionnaire for an employee, their peers and direct managers).

Step #3 Define the areas for improvement

Identify weak areas and highlight areas that should be developed for better work or faster promotion.

Tip: ask employees to select their favorite skills & skills they would like to improve.

Your guide to effective SWOT analysis 

After you complete a 180-degree or 360-degree review and fill in your competencies matrix, it’s time to proceed with SWOT. Clear understanding of Strengths, Weaknesses, Opportunities and Threats may become a framework to identify what skills could help or hinder your personal development. 

Step #1 Answer the questions in the table 

For example:

Step #2 Establish priorities 

Now you should have 4 separate lists and an overall picture of how you are doing at your current workplace. Did you see what issues you need to address? 

Develop a prioritized list of the most important points.

Step #3 Develop a strategy or create PDP

Review your list and ask yourself the next questions: 

  • How can I use my strengths to take advantage of the opportunities and overcome threats?
  • What do I need to do to improve or minimise my weaknesses?
  • What should I start with and who can assist or help me? 

And now you’re definitely ready to create a personal development plan!

Well done 💚